Job Opening
admin assistant/receptionist

Admin Assistant/Receptionist

Part-Time

Location: 413 Albany Highway, Victoria Park

Job submission validity: Ongoing

 

Our mission is to enhance the emotional, relational, psychological, and spiritual well-being of individuals through a Christ-centered approach. As we extend our services to meet the needs of the local community, we are seeking to expand our team by welcoming experienced and dedicated professionals who share our passion for empowering people to live their best lives.

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Currently, we are in search of an experienced part-time administrative assistant/receptionist who can also work additional hours as needed. We are particularly interested in individuals with a background in administration within a private counselling and psychology practice.

 

To thrive in this role, you should have a strong work ethic, a willingness to stay engaged, the ability to adapt to new software and processes, organizational and methodical skills, and effective time management abilities, allowing you to handle multiple tasks concurrently.

 

The ideal candidate will possess excellent interpersonal and communication skills, as well as proficiency in written and word processing tasks (e.g., Excel, Word, emails). If you are enthusiastic about contributing to our mission and have the necessary skills and experience, we invite you to join our team and make a positive impact on the wellbeing of those we serve.

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Key Skills We are Looking for include:

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• Ability to work alone and in a team

• Flexibility to cover for annual leave and sickness

• Desire to help the practice grow and expand

• Ability to multitask and work diligently

• Exudes energy and enthusiasm

 

Responsibilities of the Role: 

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• Answering phone calls and emails

• Scheduling client appointments

• Liaising with referrers, GPs

• Using practice management software to maintain client records

• Processing client payments and rebates

• Always maintaining client confidentiality

• Providing administration support to the management and clinical teams

• Contribute to the ongoing improvement of our processes and systems

• Ability to calmly multi-task and prioritise, whilst ensuring attention to details

• Maintaining the tidiness of our lovely workplace

• Any other duties as may be required

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Please note: This position will transition to a permanent part time position. 

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Essential Selection Criteria: 

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• 2+ years reception experience within a healthcare practice, ideally counselling and psychology

• Competence in the use of practice management software (we use Halaxy)

• Demonstrated excellent time management skills

• Proficient in the use of Microsoft Office applications (e.g.: Word, Outlook, Teams)

• Ability to obtain a Working with Children Check and Police Clearance

 

If your one of those detail focused people who are able to multitask, we encourage you to apply! 

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For ethical reasons, we are unable to consider current or former clients of our practice for appointment to this role. 

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Shortlisting of applications may commence before the closing date. Please note, only short-listed applicants will be contacted.

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Employment with Connections Counselling Perth offers you:

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• Supportive environment

• Wellness Package

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ALERT! BECAUSE THIS IS AN ONGOING POSITION, APPLICATIONS WILL ONLY BE ACCEPTED FROM CANDIDATES WHO HAVE EITHER PERMANENT RESIDENCY OR AUSTRALIAN CITIZENSHIP.

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Employer questions

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Your application will include the following questions:

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• Do you have experience in administration?

• Which of the following statements best describes your right to work in Australia?

• How many years of experience do you have as a receptionist?

• Which of the following Microsoft Office products are you experienced with?

• Do you have a current Working With Children (WWC) Check?

• Do you have a current Police Clearance Check?

• What is your expected hourly rate?

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Click the button to apply! Please forward a cover letter address to our Managing Director, Lyn Varty, with your current resume including two professional referees and addressing the essential selection criteria. Applications that do not include a cover letter and address the selection criteria will not be considered.

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